How the CYT Model Works - Click Here

CYT Vocabulary - Click Here

Contents:


CYT’s Mission Statement

CYT is dedicated to developing character in children and adults through training in the arts and by producing wholesome family entertainment, all of which reflect Judeo-Christian values.

CYT’s Values and Objectives
  • Placing the maximum worth on people and treating each individual with repect and significance.
  • Developing character values in individuals including commitment, discipline, self-esteem, confidence, and integrity.
  • Supporting the family unit through the direct involvement of each family member’s talents, interests, and abilities.
  • Providing a quality product without compromising a wholesome environment.
  • Being a godly role model promoting the awareness of a higher accountability.


How Do Board and Staff Roles Differ?
 
Board
Staff
Governance
Recruits new members; provides training; maintains meeting minutes; ensures member job descriptions and By-laws are followed; provides ongoing Board training and development; delegates management to Executive Director Provides input of member names for Board consideration; helps train and educate members; helps prepare and distribute minutes; provides consistent Board development; manages the organization in accordance with good business practices.
Finance/Legal
Ensures organization is properly managed: that proper government procedures are followed; uses proper judgment in all business and financial transactions; approves and monitors the budget. Compiles all information and regularly reports to the Board; keeps board informed of all business transactions and alerts the Board if illegal or unethical issues occur.
Policy
Formulates policy in areas of finance, personnel, legal issues, systems, etc. Provides information for the Board to help them to form policy; implements approved policy.
Planning
Approves the organization’s mission and its parameters; approves and helps carry out strategic goals, objectives and direction. Works with Board to review mission and develop new programs; helps to carry out strategic plan; creates annual evaluation plans.
Fundraising
Approves fundraising goals and plans; seeks and participates in the fundraising efforts. Provides input to fundraising plans; helps implement fundraising efforts.
Program
Approves all program ideas; sets up evaluation criteria and periodically evaluates programs, Board and staff. Implements programs approved by the Board; participates in evaluation of programs and staff.
Personnel
Recruits, hires, and evaluates Executive Director to ensure that the organization receives competent management; reviews and approves personnel policies. Hires and evaluates all other personnel; helps prepare personnel policies for Board consideration.
Public Relation
Positively represents the organization to the public. Positively represents the organization to the public.
The Role of Board Committees

Committees play an important role in the structure of the organization in developing policy options and recommending actions to the Board for its consideration and approval. A committee’s size, the expertise of its members, and its focused charge enable it to deal with issues in greater detail than can the ful board. Small groups are often more adept at problem solving than are large groups. They can analyze issues more completely, arrive at more thoroughly deliberated recommendations, and usually reach consensus more quickly.

Much of the board’s work is accomplished through its committees. The key word here is through. Committees can make a critical contribution to the Board’s deliberation and decisionmaking, but they do not supplant the responsibilities of the full Board. Every Board member remains accountable for the action the Board takes on Committee recommendations. The fact that a committee has prepared the way and recommended a policy option does not relieve individual members of their obligation to make informed, carefully considered judgements based on their understanding of the issues and their determination of the needs of the organization.

The Chair appoints a Board member to chair the committee and members are assigned to committees based on an evaluation of their experience, skills, interests and availability. Each committee should include a member or members who are well versed in the subject area of the committee’s work. However, someone who is not an expert can perform a valuable function in challenging the committee to trey new approaches to familiar problems. A committee’s work will be most productive when its members are knowledgeable and committed and work well as a team.

The importance of effective committee leadership cannot be overemphasized. The most effective committees relate to their other Board colleagues and to staff with mutual understanding and respect. Both Board and committee should remember that the Board is not simply a rubber stamp for committee recommendations. It always has the option to reject a committee proposal or refer a matter back to the committee for more work.

Committee structure parallels the board’s responsibilities for policymaking, oversight, and financial-management, and is compatible with the organization’s operating structure.

Some organizations choose to invite outsiders with specific contacts and knowledge to serve on committees. The benefits are many. Committee members do not have the same liabilities and pressures as Board members and it is an excellent way to bring in new talents and perspectives and cultivate new members into future Board service. And, it provides the opportunity for busy professionals to serve an organization of their choice and former Board members to stay active as committee members.

Most Boards have five or six standing committees which include Executive, finance and personnel, development (fundraising), marketing and public relations, and board development/nominating (which includes recruitment for non-Board committee members as well as Board recruitment and orientation).

Development

Board Development - presented by Bill Davis at the 2012 CYT Expo

Donor Development - presented by Bill Davis at the 2012 CYT Expo